Bylaw Changes Posting

2017 Proposed NEAFC By-Law Changes

Ammend:

Article III. Section 1. (second sentence) … no less than ninety (90) days prior to the Annual Meeting for posting in… Remove: … the… brochure or other… mailing(s) at least sixty (60)…

This removes the requirement to post in the Conference Brochure by requires notification by Conference mailings which could include e-mail.

And, (fourth sentence) The offices of President, 1st VP, and 2nd VP… filled by the senior NEAFC officer from the state in the following rotation of the six (6) NE states: Maine, Massachusetts, Rhode Island, New Hampshire, Connecticut, and Vermont; …

Add:

Article IV. Section 5. The President may call for an e-mail vote when decisions must be made in a timely fashion, or when issues that have been previously discussed need to be finalized.

This will allow the President to call for an e-mail vote in some instances.

Ammend:

Article V. Section 1. (Remove 2 of the 3 periods at the end of the 2nd sentence.) (Change the 4th and 5th sentences to read…) The President shall appoint Board Members to serve on all Committees. The President shall also appoint the Sergeant at Arms, Assistant Sergeant at Arms, and 2 Chaplains; with the approval of the Board of Directors.

To have only Board Members sit on Committees. No special appointments of members at large, other than the Sergeants at Arms and Chaplains.

Ammend:

Article V. Section 4. In the first sentence, remove: …and the standing committees, of which he shall be an ex-officio member,…

The Sec/Treas is no longer required to be a member of every committee, nor is he required to keep minutes of every committee meeting. Committee Chairs are expected to report on the Committee’s work.

Add:

Article V. Section 8. The Exhibits Coordinator shall be appointed by the Executive Board with the approval of the Board of Directors. S/He shall perform such duties as assigned to him by the President and/or the Executive Board. He shall work closely and collaboratively with the Exhibits Committee Chair. The Exhibits Coordinator shall be a paid employee of the Corporation and shall be considered an employee at will. A pay schedule will be determined by the Executive Board and approved by the Board of Directors.

Article V. Section 9. The Conference Coordinator shall be appointed by the Executive Board with the approval of the Board of Directors. S/He shall perform such duties as assigned to him by the President and/or the Executive Board. S/He shall work closely and collaboratively with the Board and all Committee Chairs. The Conference Coordinator shall be a paid employee of the Corporation and shall be considered an employee at will. A pay schedule will be determined by the Executive Board and approved by the Board of Directors.

Add:

Article V. A. Reimbursement of Board of Director Expenses.

Section 1. NEAFC Executive Officers, Board of Directors, and employees may be eligible for reimbursement of expenses from the NEAFC when participating in legitimate business-related matters, training sessions, and meetings while representing the NEAFC and its membership. Examples include: CFSI, State Association Meeting visits, Annual Meeting/Conference business meetings, and/or various other events as assigned by the Board and/or President which uphold the mission of the NEAFC.

Section 2. Receipts are required for all reimbursements. All reimbursement requests must be submitted to the Secretary/Treasurer within 10 days of the end of the particular trip or meeting. Any reimbursements requested for “Networking” must include a note justifying and explaining the value of the occurrence. The Secretary/Treasurer shall provide a written report to the Board of Directors detailing reimbursed expenditures at the next Business Meeting of the Board.

Section 3. Actual expenses of the Board for attendance at Quarterly Meetings shall be paid by the Corporation (see Article 4, Section 2, paragraph 2), as follows: Travel mileage by car, or the cost of train or bus travel; lodging and parking, as arranged by the Secretary/Treasurer; and, meals on travel days, to and from the location of the meeting. Any other charges are the individual’s responsibility.

Article VI. Section 4. (Change “shall” to “may” in the first and second sentences.)

In the recent past we have dropped the gate fee for the Expo and we have offered free training. This change will allow for that in the future if it is warranted.

Article VI. Section 8. (Remove “secret” in the first sentence.) Add as the 2nd sentence: A secret ballot may be requested by any member of the NEAFC that is present and in good standing; and that request must be recognized and honored by the President.

We don’t elect by secret ballot. But, if someone requests it, we should.

Article VII. Section 2. Remove “on June 1st” and “on August 1st”.

Billing and collection of dues no longer corresponds with these “arrears” dates. Notices will be sent as necessary.

Article IX. Section 2. Add at the end of the sentence: Roberts Rules of Order… , latest edition.

To prevent an old, outdated Edition being referred to. Reduce potential conflicts.

Article X. Section 2. B. (Change “chairman” to “members”.)

Only Board Members are on committees. No members-at-large are on standing committees any longer.